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Clinical Board Administrative Assistant

Band 3

Main area
Administration and clerical
Band 3
Fixed term: 6 months (6 months)
37.5 hours per week (Full time 37.5 hrs per week)
Job ref
Woodland House
£19,737 - £21,142 per annum
Salary period
Today at 23:59



Cardiff and Vale University Health Board (the UHB) is a Smoke Free Health Board. Smoking is banned across all of the UHB sites. Staff are therefore not able to smoke in the hospital grounds or on any other UHB premises.


The UHB reserves the right to close this vacancy after 24 hours if a large number of suitable applications are received. Therefore we encourage early applications to ensure consideration for this post.


Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.


We are committed to promoting inclusion, where every staff member has a sense of belonging. We welcome applications from everyone and actively seek a diverse range of applicants. We value our differences and fully advocate, cultivate and support an inclusive working environment where staff treat one another with dignity and respect. We aim to create an equitable working environment where every individual can fulfil their potential no matter their disability, sex, gender identity, race, sexual orientation, age, religion or belief, pregnancy and maternity or marriage and civil partnership status.


Applicants are invited to apply in Welsh, any application submitted in Welsh will not be treated less favourably than an application made in English



Clinical Board Administrative Assistant – Band 3

An exciting opportunity has arisen for an experienced Administrative Assistant to join the Primary, Community and Intermediate Care Clinical Board to provide comprehensive administrative support to the clinical board Management offices.  The successful candidate must have previous experience of working in a busy and challenging office environment and will need to demonstrate excellent communication skills.  The post holder will be supported to thrive in a busy, varied and professional working environment.

The post holder will need to be highly motivated, have a flexible approach to work and possess good organisational skills, plus be able to demonstrate excellent word processing ability and IT proficiency.  Advanced communication skills will be required to facilitate effective working relationships between the clinical board and colleagues across the organisation.

The post holder will need to meet tight deadlines, manage confidential information and maintain high standards relating to administrative processes.  They will need to be able to work within a team effectively and efficiently, and will be required to share sensitive information with colleagues and senior managers on a daily basis.  The role will include the organisation of meetings, management of electronic diaries, ensuring deadlines are met, meeting papers are available for the team and producing minutes for some meetings as required. 

This is a fast paced and demanding role which involves handling sensitive and highly confidential clinical board information, managing internal and external relationships and the ability to work with minimal supervision.

This post is based in the clinical board offices although the post holder will be expected to provide ad hoc cover for colleagues in other areas of the clinical board on occasion.

The clinical board encourages personal development and the post holder will be expected to take an active part in the PADR process.

Not only is this a busy and challenging clinical board but you would be joining a welcoming and dedicated team so please call us to discuss the role in more detail and/or arrange an informal visit.

We are looking for individuals who share the core values of the organisation:
• We care about the people we serve and the people we work with 
• We trust one another
• We respect each other 
• We take personal responsibility
• We treat people with kindness 
• We act with integrity

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Closing date:  23rd November 2020

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Applicant requirements

Welsh language skills are desirable

Documents to download

Apply online now

Further details / informal visits contact

Rachel Armitage
Job title
Quality and Safety Manager
Email address
Telephone number
029 2183 6143
Additional information

For further details/informal visits contact: 

Rachel Armitage, Quality and Safety Manager

Tel. 029 2183 6143